Job Details

This ad is expired.
Babson College
  • Position Number: 3358627
  • Location: Wellesley, MA
  • Position Type: Business - Accounting
The Academic Division Coordinator for the Accounting and Law Division is responsible for the efficient office operation of an academic division balancing the needs of multiple faculty members. This includes assisting staff, visitors, students, student organizations, and other faculty housed in the Division Coordinator's building.


  • In consultation with the division chair, coordinates/supports the division course staffing and scheduling, contract load, and accreditation visits.

  • In conjunction with the division chair, ensures accuracy of all part-time faculty teaching information prior to submitting their payments into Workday through Period Activity Pay, and generating data sheets for full-time faculty overloads for the Dean of Faculty's Office review and contract initiation.

  • Assists division chair with the logistics of the annual faculty performance appraisal process.

  • Assists division chair in managing the tenure and promotion process and ADMB review of non-tenure track contracts.

  • Assists division chair with the visiting scholar process.

  • Supports the division chair by maintaining his/her calendar; coordinates meeting logistics and special events which may include recording meeting minutes.

  • Assists division chair with the logistics of faculty recruitment, along with assistance in orientation and integration of new and adjunct faculty.

  • Assists faculty in their preparation for delivery of courses. Provides administrative and technical support to multiple faculty members including assistance with presentations, proofreading and editing of correspondence and research materials, and maintaining knowledge of current technical advances that affect their work environment. May support faculty in setting up their courses on Blackboard/Canvas by maintaining syllabi, and editing, and posting documents

  • Proctors student make-up exams as needed.

  • Responsible for the design, development, and maintenance of division web pages. Proactively suggests changes that may help better market the division..

  • Directs and channels incoming mail, forwards and answers email inquiries, ships and tracks UPS shipments and delivery of confidential materials and handles routine and complex correspondence, inquiries and interactions with faculty, students, alumni, trustees, Olin College, and company representatives to ensure that necessary information is disseminated and minor problems are resolved quickly and efficiently.

  • Assists division chair with budget maintenance; works with the budget office to update, clarify, and process budgetary changes and discrepancies.

  • Oversees building/office facility issues including, but not limited to: housekeeping issues, computer issues, office assignments, set-ups and moves, telephone, HVAC issues, and AV equipment, copier issues, etc.

  • Coordinates travel arrangements and assists as needed with expense records for reimbursements for faculty and division chair.

  • Assists with coordinating trips for visitors and/or speakers to the College whether for class or to meet with faculty and division chair.

  • Independently authorizes vendor purchases and payments; has discretionary use of Babson Procurement Card; reconciles and meets with auditors regarding same.

  • Updates syllabi archives in conjunction with library staff.

  • Manages the book/case ordering process by regularly interfacing with appropriate stakeholders including publishers' representatives, publisher's websites, and bookstore.

  • Helps the division chair create a positive, collaborative atmosphere around the division.

  • Assumes additional responsibilities as required.



Supervises:


Student Employees



Education Requirements:


Minimum Level of Education Required Bachelor's Degree (or Associate's Degree & equivalent work experience)



Position Knowledge/Skills & Abilities Requirements:




  • Prefer a minimum of 3-5 years of related experience

  • Must have excellent organizational, interpersonal, and communication skills

  • Ability to maintain a high degree of confidentiality at all times

  • Ability to prioritize workload based on the needs of the division

  • Must be detail-oriented and able to multi-task in a fast-paced academic environment

  • Must have strong customer service skills

  • Must have strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)

  • Must have knowledge of Canvas, SharePoint, and Workday

  • Ability to work with ethnically, culturally, and socially diverse students, staff, and faculty

  • Ability to envision and propose new methods to perform tasks that support ET&A; take thoughtful risks; and accept new and ongoing initiatives, objectives, and solutions to gain sought-after results.

  • Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.

  • Must have the flexibility and willingness to assume new tasks and special projects as well as taking an initiative.


Additional Experience, Skills & Abilities:



Prior experience in higher education preferred



Apply Here: https://www.click2apply.net/kLJWlWIDWymYKugo8I4aWo

PI189369032






Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency


jeid-dbcddabf8fe9d84c9f1ef65b645a83b8