Job Details

Administrative Associate, Winston College of Law - UTK

Position Number: 6326081
Location: Chattanooga, TN
Position Type: Law and Legal Studies

Administrative Associate, Winston College of Law - UTK
Knoxville, TN, United States

Job Identification: 3638
Job Category: Administrative
Posting Date: 06/26/2025
Job Schedule: Full Time
Locations: 1505 Cumberland Avenue, Knoxville, TN, 37996, US (On-site)

Job Description
The Administrative Associate (AA) serves as the administrative assistant to the Winston College of Law Communications Office (CO) and the Institute for Professional Leadership (IPL). The AA is the front-desk customer service representative of the IPL and Communications Office Suite and monitors all general phone calls and email accounts. The AA provides administrative needs to the Communications Office which includes communications and marketing requests, scheduling, project updates, price quoting, and purchasing. The AA provides administrative needs to the IPL and has extensive interactions with alumni, businesses, organizations, and government agencies, as well as faculty, staff and students. The AA may supervise college student workers.

Responsibilities

Office of Communications:
- Provide administrative support to the Office of Communications in the Winston College of Law.
- Assist with communications and marketing requests by gathering information for marketing requests by interfacing with college faculty, staff, and students and navigating the Law Portal and Office of Communications email.
- Schedule group meetings and serve as point-of-contact for communications and marketing project updates and will work closely with all team members in the Office of Communications to share the information they gather and provide regular updates.
- Communicate with University Printing and Mail and other vendors to gather information for pricing quotes and enter and pick up orders.
- Work with the Winston College of Law Business Office to secure office supplies and other equipment needs of the team.
Institute for Professional Leadership:
- Provide administrative support to the director of the Institute for Professional Leadership by: coordinating class sessions, assembly of course materials, room scheduling, travel by the director, and vendor communications; organizing appearances by guest speakers and other events; conducting outreach, engaging in correspondence, assisting in surveying those who have participated in IPL courses and programs, and generating and typing documents; and handling all other administrative needs, as they arise.
- Reach out to faculty, students, and members of the bar as program participants or mentors in the form of phone calls and emails.
- Coordinating events to engage members and to encourage new memberships and partnerships.
- Will be heavily involved in the details of IPL communications and will keep track of documentation and contacts for future endeavors.
- Serves as a part of the IPL team and will assist in raising the profile of the IPL among the students, faculty, alumni, and bar.
- Manage procurement, facilities requests, and general office communications for IPL.

Qualifications
Required Qualifications

Education: Associates Degree or high school diploma/GED and at least 2 years work experience
Experience: Work experience with an emphasis on oral and written communication, events planning, office management, public relations, and intermediate computer skills required.
Knowledge, Skills, Abilities: Must have excellent written, verbal, organization, communication, interpersonal, critical thinking and customer-service skills. Strong data entry and word processing skills and attention to detail. Ability to manage multiple projects and customer needs simultaneously. Mature judgment and confidentiality. Knowledge and discretion to make decisions that fall with established practices. Ability to work independently and in a collaborative team-oriented environment. Familiarity with Microsoft OneDrive, SharePoint, Outlook, Word, and Excel. Ability to transport materials for events/programs to and from site, which includes lifting of up to 25 lbs.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Preferred Qualifications

Education: Bachelor's Degree
Experience: 1-4 years of work experience with an emphasis on oral and written communication, events planning, office management, public relations, and intermediate computer skills preferred
Knowledge, Skills, Abilities: Experience with ERP/SAP/Oracle systems is preferred

Work Location:

Onsite at the University of Tennessee Winston College of Law

Compensation and Benefits:

UT market range: MR05
Anticipated hiring range: MR05
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions:

For best consideration applicants should submit the below materials before 7/3/2025:

Cover Letter
Resume
Three References

About The College/Department/Division:

The University of Tennessee Winston College of Law, founded in 1890, is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. The mission of Winston Law is to prepare students for the practice of law by integrating theory and practice across the curriculum, with an emphasis on clinical and skills training, innovative classroom teaching, legal writing, and professional values. The college endeavors to produce high-quality scholarship that examines, explains, critiques, and improves the law and the legal system. UT Law strives to serve the university, the campus, the profession, and the public by developing and sharing its talents and expertise.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3638/?mode=location