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Privacy and Information Practices Director
Location: Santa Cruz
Job ID: 52522
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 05-15-2023
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
The Office of the Chancellor is the lead administrative office overseeing all areas of the University of California, Santa Cruz. As part of the Chancellor's Office, the Office of Campus Counsel supports the mission and purpose of the University of California, Santa Cruz campus and the UC system-wide UC Legal Office. The Office of the Campus Counsel is responsible for representing the campus on all legal matters, including supporting the Privacy and Information Practices Office. The Privacy and Information Practices Office administers the campus's response to requests for public and subpoenaed University records and provides technical and practical assistance to the campus on matters related to public access to and disclosure of information maintained in University files.
As representatives of the Chancellor's Office, immediate staff are expected to model the UCSC Principles of Community in their interactions with senior leaders, faculty, students and staff at all levels of the organization, with colleagues throughout the UC system and in their interactions with agencies, organizations and individuals outside of the UC system.
More information can be found at https://infopractices.ucsc.edu/
Reporting to the Special Advisor/Strategic Legal Operations Manager, the incumbent provides leadership for the Privacy and Information Practices unit. With a high degree of autonomy, the role encompasses policies, organization, structure, management practices, and operational procedures. The Director oversees responses to record disclosure requests and subpoenas consistent with various laws and university policies including; the California Public Records Act, Information Practices Act, Health Insurance Portability and Accountability Act, federal Freedom of Information Act, federal Privacy Act, federal Family and Educational Rights and Privacy Act. Additionally, the Director provides advice, information, resources, and guidance to the campus and campus units in relation to information security and privacy questions, concerns, contractual terms, and policies, based on University privacy policies and applicable state and federal privacy laws. The Privacy and Information Practices Director shall serve as the campus privacy official.
Budgeted Salary: $114,250 - $135,300/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary above the posted range. The salary shown above is the budgeted range the University reasonably expects to pay.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
- Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: Mon-Fri
- Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: 006061 (ETHICS AND CMPLNC PROFL 4)
Travel: Never or Rarely
25% - REQUESTS FOR INFORMTION
- Manage the campus response to requests for information. Ensure effective communication between the unit and requesting parties, senior leadership, general and campus counsel, record proprietors, and other external entities.
20% - AWARENESS
- Serve as the campus privacy official, promoting awareness and understanding of data and information privacy, consistent with legal requirements and University of California policies and values.
- Develop methods and seek opportunities to increase manager and staff awareness of Privacy and Information Practices programs and associated processes.
- Attend staff meetings, create website tools and communications, solicits feedback and creates and delivers training programs.
20% - POLICY ANALYSIS
- Collaborate with Office of the President (OP) and other campus colleagues to address system-wide issues, i.e. responses to requested records, privacy concerns, information security, and records data management.
- Develop recommendations for policy revisions, identifying the benefits and ramifications.
15% - RISK ASSESSMENT & QUALITY CONTROL
- Develop proposals and participate on committees and/or system-wide task forces to implement critical coordinated response systems.
- Confer with UC Legal and other colleagues as needed, to strategize and create plans to mitigate or circumvent risk.
- Ensure quality controls are in place to maintain the integrity of the information and/or system(s).
20% - SUPERVISION
- Supervise professional staff.
- Hire, train, performance manage and provide learning and development opportunities for staff.
- Bachelor's degree in related area and/or equivalent experience and/or training.
- Advanced knowledge relevant to privacy and disclosure of information including: California Information Practices Act, California Public Records Act, federal Family Educational Rights and Privacy Act, federal Freedom of Information Act, federal Privacy Act, federal Health Insurance Portability and Accountability Act, and related University of California policies.
- Demonstrated ability to analyze and evaluate information and situations; consider cause and effect relationships in decision-making; synthesize ideas and integrate information; and effectively assess short and long-term implications of changes to processes and systems.
- Demonstrated ability to collaborate effectively.
- Ability to present complex issues in a clear and concise manner, both in writing and verbally for presentation or review by senior leadership.
- Excellent interpersonal skills with the ability to establish and maintain cooperative working relationships with people t all levels of the organization and from a wide variety of backgrounds.
- Excellent problem solving and critical thinking skills with the ability to identify and solve complex problems.
- Excellent facilitation skills.
- Strong computer skills with proficiency in the Microsoft Windows operating system, Google, Adobe, Internet search tools, and others as needed.
- Demonstrated ability to maintain discretion and/or confidentiality.
- Working knowledge of state and federal privacy laws and privacy policies applicable to institutions of higher education, the UC system organizational structure, as well as an understanding of the interactive roles of management both on campus and system-wide.
- Relevant certification such as Certified Information Privacy Professional (CIPP), Certified Compliance and Ethics Professional (CCEP), or Certified HIPPA Professional (CHP).
- Comply with California DOJ minimum background, training and certification requirements to access CLETS information.
SPECIAL CONDITIONS OF EMPLOYMENT
- Selected candidate will be required to pass a pre-employment criminal history background check.
- Ability to work long periods of time at a computer with or without accommodation.
- The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
- Ability to work occasional evenings and weekends as directed.
- Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
- Ability to travel to multiple work locations on and off campus.
- Ability to maintain appearance and conduct suitable for working in a professional setting.
- The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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