Job Details

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Seattle University
  • Position Number: 3600293
  • Location: Seattle, WA
  • Position Type: Secretary and Administrative Assistants

Externship & Clinical Program Legal Administrative Assistant

FLSA Status: Nonexempt
Months Per Year: 12
Employment Status: Full-Time

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description
This position is .5 FTE with the Clinical Program and .5 FTE with the Externship Program and provides administrative and legal support for both co-located and integrated programs.

Seattle University School of Law educates ethical lawyers who distinguish themselves through their outstanding professional skills and their dedication to the law in the service of justice. Faculty, students, and staff form a vibrant, diverse, and collaborative community that promotes leadership for a just and human world. The Law School's commitment to academic distinction is grounded in its Jesuit Catholic tradition, one that encourages open inquiry, thoughtful reflection, and concern for personal growth. Innovation, creativity, and technological sophistication characterize our rigorous educational program, which prepares lawyers for a wide range of successful and rewarding careers in law, business, and public service.

Externship duties include responding to emails and calls from students, sites, and supervisors about the Externship Program. Develop and maintain profiles for sponsoring agencies, schedule and coordinate meetings between the Director and field supervisors, including making travel arrangements. Draft and transmit administrative correspondence, agreements and evaluations to and from externs and supervisors. Schedule and arrange for educational training and social gatherings. Maintain and update the Externship website and databases. Advise students about Externship application procedures and prerequisites, evaluate student application materials for eligibility and completeness. Design forms and protocols for record keeping.

The Externship Assistant shall assist the Director in designing educational, training, and marketing materials, assist in responding to externship queries, secure permission for publication use, provide support to adjunct program faculty and provide administrative assistance to the civil, criminal, in-house counsel government attorney, international, judicial, and legislative externship classroom components.

The Externship Assistant will also perform office tasks of a general or routine nature such as word processing, photocopying work, maintaining and searching files, preparing handouts, preparing reports and collaborating with other School of Law staff for events.

Clinical Program duties include receive, scan and file case-related documents. Perform final word processing review of documents prepared by Clinic students and faculty/attorneys. Assist with filing of legal documents in court or with administrative agencies. Greet clients and other visitors, answer telephones, gather and distribute mail, schedule and coordinate meetings, conferences, travel arrangements and other Law Clinic event and activity coordination. Distribute information to participants in courses taught by Law Clinic faculty. Help with classroom set up, transport boxes of supplies, etc. Assist students, other departments, and the public on routine matters regarding Law Clinic services and operations. Support faculty in research and other projects by preparing documents and obtaining necessary information. Support the general legal work of the Law Clinic.

Other duties as assigned.

Minimum Qualifications
Two or more years of administrative office support or legal assistant support or communication management experience, or an equivalent combination of education and experience sufficient to successfully perform the essential job functions.
Must have skill in document processing and spreadsheet preparation using Microsoft Word, Access, and Excel.
Must have ability to maintain strict confidentiality.
Must have excellent interpersonal communication/customer service skills, organizational abilities, and keen attention to detail and accuracy.
Must have the ability to self-prioritize, perform multiple tasks concurrently, and consistently complete assignments by due dates and time lines.

Preferred Qualifications:
The position requires excellent interpersonal and communication skills, as well as the ability to manage multiple short- and long-term projects.
The ideal applicant should also have legal case management, computer database, social media, and internet skills.
Should have sufficiently flexible schedule for assisting with specific presentations and events beyond normal work hours as scheduled in advance

Application Instructions
To apply, visit

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance:
Entry Salary Range: $38,5000 to $41,000.

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance
Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at:

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